Procurement Officer

A M Qattan Foundation - Ramallah
Last date to apply: 
22 September 2017

The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position of Procurement Officer to work in its offices in Ramallah. Following is the description of this position:
 

Job Title: Procurement Officer
Job Type: Full time
Line of Responsibility: Director of Administration.

Work Location: Ramallah
 

Job Objectives:

Managing the Foundation’s supply of products and services in line with its policies and procedures and the approved budgets.


Main Tasks & Responsibilities:

  • Review/ develop/ update the Foundation’s procurement policies and guidelines.
  • Prepare and manage execution of the annual procurement plan in full coordination with the relevant staff.
  • Assist and where possible develop specifications for equipment, materials, and services to be purchased, in coordination with the relevant unit/programme.
  • Invite, assess and award/recommend suppliers, tenders, bids, quotations and proposals.
  • Process purchase transactions for equipment, materials, supplies and services as per the Foundations’ approved policies and procedures.
  • Draft and negotiate contract terms and conditions in close coordination with the relevant unit/programme.
  • Develop and monitor key performance indicators for new and existing suppliers.
  • Regularly identify new opportunities including the sourcing of new suppliers, methods and practices to increase efficiency and meet the Foundations’ goals.
  • Develop reliable relationships with current and potential suppliers and ensure continuing participation of high quality suppliers in the Foundation’s procurement activities.
  • Manage contracts performance, including quality assurance and service levels and take corrective actions as required.
  • Create and update full procurement database, including all purchasing orders, suppliers’ lists, warranties and installments.
  • Ensure compliance with the approved financial policies and procedures.
  • Prepare and maintain purchasing records, reports and price lists.
  • Comply with & maintain knowledge of applicable laws, rules and legislations, and consult with the legal advisor where necessary.
  • Conduct regular suppliers’ pre-qualifications and evaluations.
  • Create, manage and regularly update the vendor’s approved master list.
  • Liaise with specialists and consultants where necessary to obtain assistance and advise.
  • Assist and advise relevant staff on all procurement procedures, prices, products and market trends.
  • Prepare and present reports as necessary.
  • Any other work-related activities.

 

Skills/Qualifications:

  • A bachelor degree in business administration, logistics, supply chain management or other related field.
  • Minimum 5 years of relevant work experience.
  • Ability to develop good working relationships with a wide range of people
  • Excellent spoken and written communication skills
  • Strong negotiation skills
  • Excellent knowledge & relations with potential suppliers of goods & services
  • Knowledge of supply chain and customer services.
  • Strong organization skills and ability to manage a varied and complex workload
  • Strong analytical skill and attention to details
  • Proficiency in using procurement and inventory management software.
  • Excellent report writing skills

 

Interested individuals should submit the application coupled with their CV and letter of interest using the following link:

https://system1.formstack.com/forms/procurement_officer

Deadline for submitting applications is Friday 22/9/2017. Only potential candidates will be contacted for interviews.